Section 811.5.15. Other groups of records.

This rule describes groups of records maintained by the agency other than record systems as defined in rule 811—5.1(17A,22). These records are routinely available to the public. However, the agency’s files of these records may contain confidential information as discussed in rule 811—5.13(17A,22). The records listed may contain information about individuals.

        1.            Administrative records. This includes documents concerning budget, property inventory, purchasing, yearly reports, office policies for employees, time sheets, printing and supply requisitions.

  2.     Publications. The office receives a number of books, periodicals, newsletters, government documents, etc.     These materials would generally be open to the public but may be protected by copyright law. Most publications of general interest are available in the state law library.

        3.            Rule-making records. Public documents generated during the promulgation of agency rules, including notices and public comments, are available for public inspection.

        4.            Board records. Agendas, minutes, and materials prepared or maintained by the board are available from the office, except those records concerning closed sessions which are exempt from disclosure under Iowa Code section 21.5 or which are otherwise confidential by law. Board records contain information about people who participate in meetings. This information is collected pursuant to Iowa Code section 21.3. This information is not stored on an automated data processing system.

        5.            All other records that are not exempted from disclosure by law.