Section 351.2.10. Routine use.

       2.10(1) Defined. “Routine use” means the disclosure of a record without the consent of the subject or subjects for a purpose that is compatible with the purpose for which the record was collected. “Routine use” includes disclosures required to be made by statute other than Iowa Code chapter 22.

       2.10(2) Examples of routine uses. To the extent allowed by law, the following are considered routine uses of all board records:

        a.           Disclosure to officers, employees, and agents of the board who have a need for the record in the performance of their duties. The custodian of the record may, upon request of any officer or employee, or on the initiative of the custodian, determine what constitutes legitimate need to use confidential records.

        b.           Disclosure of information indicating an apparent violation of the law to appropriate law enforcement authorities for investigation and possible criminal prosecution, civil court action, or regulatory order.

        c.           Transfers of information within the board, to other state and federal agencies, or to local units of government as appropriate to administer the program for which the information is collected.

        d.           Information released to staff of federal and state entities for audit purposes or for purposes of determining whether the board is operating a program lawfully.

        e.           Any disclosure specifically authorized by the statute under which the record was collected or maintained, including disclosure to the general public of information contained in reports required to be filed by Iowa Code chapter 68A or 68B.

        f.            The following records are routinely disseminated to members of the public:

       (1)             Reports and statements filed by campaign committees as authorized by Iowa Code chapter 68A.

       (2)             Reports and statements filed by executive branch lobbyists as authorized by Iowa Code chapter 68B.

       (3)             Personal financial disclosure forms filed by designated persons in the executive branch as authorized by Iowa Code section 68B.35.

[Editorial change: IAC Supplement 4/8/09]