Section 201.51.11. Standard operating procedures manual.

Pursuant to the authority of Iowa Code sections 356.5 and 356.36, each municipality shall establish and the facility administrator shall ensure compliance with a standard operating procedures manual to include the following administrative rules: subrules 51.2(4), 51.2(5), 51.4(3), 51.4(7), 51.4(10), 51.8(3), 51.8(4), 51.8(5), 51.8(7), 51.8(8), 51.8(11), 51.9(1), 51.9(2), 51.9(3), 51.10(1), 51.10(2), 51.10(3) and rules 51.11(356,356A) to 51.19(356,356A) as noted. The following does not require written policy: 51.13(4).

       51.11(1) Admission/classification and security.

        a.           No person shall be confined or released from confinement without appropriate process or order of court.

        b.           With the exception of incidental contact under staff supervision, the following classes of detainees shall be kept separate by architectural design barring conversational and visual contact from each other:

       (1)             Juveniles and adults (pursuant to Iowa Code section 356.3).

       (2)             Females from males (pursuant to Iowa Code section 356.4).

        c.           The following shall be kept separate whenever possible:

       (1)             Felons from misdemeanants.

       (2)             Pretrial detainees from sentenced persons.

       (3)             Witnesses from detainees charged with crimes.

        d.           The following shall be kept physically separated:

       (1)             Detainees of whom violence is reasonably anticipated.

       (2)             Detainees who are a health risk to others.

       (3)             Detainees of whom sexually deviant behavior is reasonably anticipated.

       (4)             Prisoners likely to be exploited or victimized by others.

        e.           Detention of juveniles shall be pursuant to Iowa Code section 232.22.

        f.           All staff involved in the booking process or the supervision of detainees shall be trained in suicide prevention. At the time of booking, an attempt shall be made (either by observation for marks or scars or direct questioning of the detainee) to determine if the detainee is suicidal. The following questions, or others of equal meaning, shall be incorporated into the booking process with appropriate documentation to aid in suicide prevention:

       (1)             Does the detainee show signs of depression?

       (2)             Does the detainee appear overly anxious, afraid, or angry?

       (3)             Does the detainee appear unusually embarrassed or ashamed?

       (4)             Is the detainee acting or talking in a strange manner?

       (5)             Does the detainee appear to be under the influence of alcohol or drugs?

       (6)             Does the detainee have any scars or marks which indicate a previous suicide attempt?

In all cases, the following questions will be asked of the detainee:

Have you ever tried to hurt yourself?

Have you ever attempted to kill yourself?

Are you thinking about hurting yourself?

        g.           Housing for detainees with disabilities shall be designed for the detainees’ use, or reasonable accommodations shall be provided for the detainees’ safety and security.

        h.           Temporary holding facility personnel shall ask each detainee within 24 hours of the detainee’s incarceration if the detainee is a military veteran. If so, facility personnel shall advise the detainee that the detainee may be entitled to a visit from a veteran service officer to determine if veteran services are required or available and, within 72 hours, shall provide the detainee with contact information for the county commission of veteran affairs and provide the detainee the opportunity to contact the county commission of veteran affairs to schedule a visit from a veteran service officer.

       51.11(2) Security and control.

        a.           Supervision of detainees. The facility administrator shall develop and implement written policies and procedures for the facility which provide for the control of detainees and for the safety of the public and the facility staff. The policy and procedures shall include:

       (1)             Twenty-four-hour supervision of all detainees shall be provided pursuant to Iowa Code section 356.5(6).

       (2)             When staff is not within the confinement area of the facility, a staff person shall be in a position to hear detainees in a life-threatening or emergency situation; or a calling device to summon help will be provided. By policy and practice there shall be a means of ensuring that appropriate personnel will be available on a 24-hour basis to respond to an emergency, including, but not limited to, fire, assaults, suicide attempts, serious illness, and to preserve order, within a reasonable time period.

       (3)             At least hourly, personal observations of individual detainees shall be made and documented. Detainees considered to be in physical jeopardy because of physical or mental condition, including apparently intoxicated persons, as indicated by the medical history intake process and by personal observations, shall be checked personally at least every 30 minutes until the condition is alleviated. Closed circuit television (CCTV)-audio monitoring system may supplement, but shall not replace, personal observations. In order to use a CCTV-audio monitoring system, the following requirements must be met: CCTV and audio must be operational at all times. Visual and audio must be clear and distinct. Observation of shower and restroom activities shall be at the discretion of the facility administrator.

       (4)             No employee or visitor of one sex shall enter a housing unit occupied by the other sex unless advance notice has been provided except in case of an emergency. Advance notice may be provided at the time of orientation.

       (5)             When females are housed in the facility, at least one female staff member shall be on duty in the facility at all times, in accordance with Iowa Code section 356.5(6).

       (6)             All juveniles arrested for intoxication due to substance abuse shall be personally observed on a continuous basis throughout the period of detention. The activities of juveniles arrested for crimes other than the above shall be monitored at all times, and the juveniles shall be observed by means of personal supervisory checks at no more than 30-minute intervals.

        b.           Weapons. Except in an emergency situation, no weapons shall be allowed in an area occupied by detainees.

        c.           Searches.

       (1)             All detainees and detainees’ property entering the facility shall be thoroughly searched; searches of persons charged with simple misdemeanors shall follow provisions of Iowa Code section 804.30.

       (2)             All persons entering a facility may be searched for contraband. Persons may be denied admission if they refuse to consent to a required search.

       (3)             A search notice shall be posted in a conspicuous place (no policy required).

       (4)             Detainee rules shall contain a clear definition of each item permitted in the facility. All other items shall be considered contraband.

       (5)             Random, unannounced, irregularly scheduled searches of areas accessible to detainees shall be conducted for contraband and weapons.

        d.           Key control. Facility keys must be stored in a secure area when not in use. There must be at least one full set of facility keys, separate from those in use, stored in a safe place and accessible only to designated facility personnel for use in the event of an emergency. The facility administrator will identify those persons who may have access to keys.

        e.           Detainees’ property. All personal property of detainees shall be inventoried and accounted for according to the provisions of Iowa Code section 804.19.

        f.            Restraint devices. The facility administrator shall have a written policy on the restraint devices. Restraint devices shall not be applied as punishment. Restraint devices shall be used only when a prisoner is a threat to self or others or jeopardizes facility security. There shall be defined circumstances under which supervisory approval is needed prior to application. Restraint devices shall not be applied for more time than is necessary to alleviate the condition requiring the use of the restraint device. While restrained, detainees shall be either clothed or covered in a manner that maximizes detainee privacy. Four/five-point restraints may be used only when other types of restraints have proven ineffective. If detainees are restrained in a four/five-point position, the following minimum procedures shall be followed:

       (1)             Observation by staff shall be continuous;

       (2)             Personal visual observation of the detainee and the restraint device application shall be made at least every 15 minutes;

       (3)             Restraint guidelines shall include consideration of an individual’s physical and health condition, such as body weight; and

       (4)             All decisions and actions shall be documented.

        g.           Facility security.

       (1)             All areas of the facility shall be inspected regularly and frequently and kept clear of large posters, pictures and articles of clothing that obstruct the view of detainees by facility staff.

       (2)             All facility locks, doors, bars, windows, screens, grilles and fencing shall be inspected on at least a monthly basis. Any damaged or nonfunctioning equipment or fixtures must be reported to the facility administrator in writing. The facility administrator shall ensure prompt repair of any damaged or nonfunctioning equipment or fixture.

       (3)             The facility administrator shall develop written policy and procedures for the movement or transportation of detainees outside the secure area of the facility. The policy shall require procedures that will ensure the safety of the facility staff and the public and prevent detainee escape. The policy shall provide procedures for movement of detainees for medical treatment and to and from the courts and other facilities. The classification and security risk of the detainee to be moved will determine the number of staff required and the type of restraints to be used, if any.

       (4)             The facility administrator shall have written plans for situations that threaten facility security. Such situations include but are not limited to: bomb threats, riots, hunger strikes, disturbances, hostage situations, escape attempts, medical emergencies, natural disasters and staff work stoppage. The plan shall be made available to all applicable personnel and shall be reviewed by facility staff at least annually and updated as needed.

[ARC 9578B, IAB 6/29/11, effective 8/3/11]