Section 17.19.10. Routine use.

       19.10(1) Defined. “Routine use” means the disclosure of a record without the consent of the subject or subjects, for a purpose which is compatible with the purpose for which the record was collected. It includes disclosures required to be made by statute other than the public records law, Iowa Code chapter 22.

       19.10(2) Routine uses. To the extent allowed by law, the following uses are considered to be routine uses of all agency records:

        a.           Disclosure to those officers, employees, and agents of the agency who have a need for the record in the performance of their duties. The custodian of the record may, upon request of any officer or employee, or on the custodian’s initiative determine what constitutes legitimate need to use confidential records.

        b.           Disclosure of information indicating an apparent violation of the law to appropriate law enforcement authorities for investigation and possible criminal prosecution, civil court action, or regulatory order.

        c.           Disclosure to the department of inspections and appeals for matters in which it is performing services or functions on behalf of the agency.

        d.           Transfers of information within the agency, to other state agencies, or to local units of government as appropriate to administer the program for which the information is collected.

        e.           Information released to staff of federal and state entities for audit purposes or for purposes of determining whether the agency is operating a program lawfully.

        f.            Any disclosure specifically authorized by the statute under which the record was collected or maintained.

        g.           Any disclosure to AAAs on matters pertinent to the performance of their responsibilities.

        h.           Any disclosure to care review committees on matters pertinent to the performance of their responsibilities.

        i.            Any disclosure to agencies and organizations which advocate for older persons and volunteer time and effort to programs so that program goals can be achieved.

[ARC 8489B, IAB 1/27/10, effective 1/7/10]