Section 11.42.1. Scope and application.

The department of administrative services, state accounting enterprise, is responsible for the payment of money due based on contracts with vendors for goods and services entered into by all state agencies and governmental subdivisions. Consequently, the department has implemented rules and policies to ease the administration of the payment of all obligations owed to third parties. The policies and procedures governing the payment of these obligations are set forth in the Department of Administrative Services, State Accounting Enterprise, Accounting Policies and Procedures Manual. This manual may be accessed at das.iowa.gov, or copies of the appropriate provisions may be requested and obtained by mail from State Accounting Enterprise, Department of Administrative Services, Hoover State Office Building, Third Floor, Des Moines, Iowa 50319. Provisions of the manual that affect persons outside state government are as follows:

SUBJECT MATTER	MANUAL PROVISION NUMBER
Claims: Refund of fees Late vendors Signature requirements on claims Original invoice Claims requirements	235.550 235.150 204.150 204.200 204.400, 204.450
Contracting—personnel services	240.102
Court-ordered claims	235.600(2)
Direct deposit of payments	270.401
Expenses of volunteers	230.500
General service contracts	240.101
Gifts to public employees	240.200
Income offset	270.850
Interest on claims	230.250
Maintenance and rental/lease agreements	240.103
Personal service contracts	240.102
Settlements—former employees	240.500
Taxes: Refund of motor fuel Refund of tax to contractors States exempt from sales tax	230.150 230.150 230.150
Travel expenses—prospective employees	204.250
Vendor issues: Claims requirements Late vendors Nonresident alien vendors Outdated invoices Original invoice Purchasing orders and payment Refund of fees Signature requirements on claims Vendor codes	204.400, 204.450 235.150 240.400 260.250 204.200 260.180 235.550 204.150 270.450
Warrants: Canceled warrants Duplicate warrants Forged warrants Incorrect warrants Outdated warrants Stop payment on warrant	270.550 270.600 270.750 270.250 270.500 270.650

This rule is intended to implement Iowa Code Supplement section 8A.502.

[ARC 2267C, IAB 11/25/15, effective 12/30/15]