Section 11.20.8. Powers and duties of the board.

       20.8(1) Spending and savings report. On an annual basis, the board shall prepare a report to the governor, the department of management, and the general assembly regarding the total spending on technology for the previous fiscal year, the total amount appropriated for the current fiscal year, and an estimate of the amount to be requested for the succeeding fiscal year for all agencies. The report shall include a five-year projection of technology cost savings, an accounting of the level of technology cost savings for the current fiscal year, and a comparison of the level of technology cost savings for the current fiscal year with that of the previous fiscal year. This report shall be filed as soon as possible after the close of a fiscal year, and by no later than the second Monday of January of each year.

       20.8(2) Budget and accounts. The board shall work with the department of management and the state accounting enterprise of the department, pursuant to Iowa Code section 8A.502, to maintain the relevancy of the central budget and proprietary control accounts of the general fund of the state and special funds to information technology, as those terms are defined in Iowa Code section 8.2.

       20.8(3) Rules. The board shall develop and approve administrative rules governing the activities of the board to be adopted under the department’s name.

       20.8(4) Standards. In conjunction with the department, the board shall develop and adopt standards with respect to procurement of information technology that shall be applicable to all agencies.

       20.8(5) Service and initiative recommendations. The board shall make recommendations to the department regarding all of the following:

        a.           Technology utility services to be implemented by the department or other agencies.

        b.           Improvements to information technology service levels and modifications to the business continuity plan for information technology operations developed by the department pursuant to Iowa Code section 8A.202 for agencies, and to maximize the value of information technology investments by the state.

        c.           Information technology initiatives for the executive branch.

       20.8(6) Fees for electronic access. The board shall review fee proposals for value-added services from state agencies and other governmental entities that have been recommended to the board by the IOWAccess advisory council. The board shall also perform or cause to have performed periodic audits of approved fees. If at any time the findings from an audit cause the board to reconsider its approval of a fee, the board shall within five business days notify the IOWAccess advisory council and the state agency of its reconsideration of the fee and request the agency to resubmit the adjusted fee to the IOWAccess advisory council for the council's recommendation. In establishing and auditing the fees for value-added services, the board shall consider the reasonable costs of creating and organizing government information into a gateway for one-stop electronic access to government information and transactions, whether federal, state, or local. The board shall submit decisions regarding fees to the department of management and to the legislative services agency.

       20.8(7) Advisory groups. The board shall designate advisory groups as appropriate to assist the board in all of the following:

        a.           Development and adoption of an executive branch strategic technology plan.

        b.           Annual review of technology operating expenses and capital investment budgets of agencies by October 1 for the following fiscal year, and development of technology costs savings projections, accountings, and comparison.

        c.           Quarterly review of requested modifications to information technology budgets of agencies due to funding changes.

        d.           Review and approval of all requests for proposals having an information technology component prior to issuance for all information technology devices, hardware acquisitions, information technology services, software development projects, and information technology outsourcing for agencies that exceed the greater of a total cost of $50,000 or a total involvement of 750 agency staff hours.

        e.           Development of a plan and process to improve service levels and continuity of business operations, and to maximize the value of information technology investments.

        f.            Formation of internal teams to address cost-savings initiatives, including consolidation of information technology and related functions among agencies, as enacted by the technology governance board.

        g.           Development of information technology standards.

        h.           Development of rules, processes, and procedures for implementation of aggregate purchasing among agencies.